Release 10 juli 2026 EN

In this release, the work schedule functionality has been significantly redesigned: you can now define multiple work schedules per employee, each with its own active period, and set up alternating week patterns such as a five-day week followed by a four-day week. In addition, there are improvements in the areas of invoicing, item groups, cost centers, and project management, and it is now immediately visible when invoice settings differ from the debtor's defaults.

The work schedule functionality has been completely redesigned. Where it was previously only possible to set up a simple work schedule for a standard working week, you can now define more complex schedules that accommodate a wide range of working situations. You can find work schedules via Employees → Employee detail → Work schedules.

The new functionality includes, among other things:

• Multiple work schedules per employee, each with its own validity period.
• Rotating work weeks within a single schedule, for example a pattern of five days followed by four days.
• Automatic availability calculation based on the defined schedules.

A work schedule consists of two parts: the schedule itself (with a start date and validity period) and the associated work schedule weeks (with working days and hours). When a new schedule is created, the system automatically closes the previous schedule, so that periods do not overlap.

The redesigned work schedules have also been applied throughout the rest of the application:

• Hours & Expenses: tooltips on day headers and color indicators have been updated based on the employee's work schedule.
• Timesheet approval: contract hours and norm hours have been relocated; status colors (black, green, and red) now indicate whether reported hours match the contract hours for the relevant week.
• Planning: availability calculations, norm hours, and contract hours are now fully based on the defined work schedules and are also displayed in the tooltips throughout the planning grid.

On the invoice detail, fields that differ from the settings defined on the debtor are now highlighted with a blue label instead of black. If at least one field differs, the message Some settings differ from the debtor's defaults appears at the top of the debtor section. This applies to the following fields: Contact person, Payment condition, Email address to, Invoice layout, and Specification.

For the fields Contact person, Payment condition, and Invoice layout, a Reset to default value button has been added. This allows you to restore the value set on the debtor with a single click, without having to navigate to the debtor.

The warning message (before saving) that previously appeared when modifying these fields has also been removed from the application.

 

On the Item groups page, it is now possible to import and export item groups via Excel. New import and export buttons have been added to the menu for this purpose.

The following rules apply when importing:

• For inserting, Name, Main group name, and Color are required.
• For updating, the Item group ID is required (this is pre-filled in the exported Excel file).
• The color is set using the background color of the cell in Excel; any text in the cell is ignored.

 

A new State column has been added to the Planning tab of the task detail. The state can be changed in three ways: via the default assignment state set on the General tab, via the dropdown menu that appears when selecting a cell, or via the context menu (right-click). The available states are Definitive and Optional. Cells with the state Optional are highlighted in light yellow; for Definitive, no color is applied.

In the page preferences of the Planning page, a new setting has been added that allows the background color of cells to be determined by the assignment state: choose State to color cells with the state Optional in light yellow, or None to disable coloring.

The field previously called State on the task detail has been renamed to Default assignment state.

 

A new Is active column has been added to the Cost centers page. You can use this to mark cost centers as active or inactive. Inactive cost centers are no longer available in dropdown lists, but remain visible on pages where they are already linked, such as on customers. The active/inactive status is also supported when importing and exporting via Excel.

 

A new Fiscal year field has been added to the General tab of the project detail as a dropdown list of available years. The field is optional and can also be included when importing and exporting projects via Excel.

 

On the Hours & Expenses page, the setting for the Company field has been extended. In addition to the existing option to hide the field, you can now also choose Show multiple companies. With this setting, all companies linked to the user are displayed, so you can select the correct company for each entry.

 

On the Planning page, daily, weekly, and monthly tasks now also display negative availability when more hours are planned than are available. The negative value is highlighted with a color, consistent with the existing tooltips on the Planning page.

 

The following changes have been made to the Web API (V3):

• Cost centers: the IsActive field has been added to the cost center endpoint, allowing you to retrieve and set the active/inactive status.
• Projects: the FiscalYear field has been added to the project endpoint.
• Work schedules: a new WorkSchedule endpoint is now available. Supported operations: retrieve (with filter options), update (including schedule days and rotating weeks), and delete. The work schedule data includes the employee assignment, start date, week number within the schedule, contract hours, and norm hours.